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Effective: April 2011
ARTICLE I - NAME, PURPOSE
Section 1: Club Name. The name of the organization shall be Muscle Stangs of Miami, Inc.
Section 2: Purpose. The Muscle Stangs of Miami is a car club of Mustang enthusiast that provides a medium for exchange of ideas and information about the care and maintenance of America’s first pony cars. We promote the participation in the preservation, rebuilding, restoration, and remodeling of both early and late models. As such, this organization supports charitable organizations and the local communities while promoting goodwill and togetherness.
ARTICLE II- DUES
There are no annual membership dues. To become an active member you will need to purchase a club t-shirt and window decal.
ARTICLE III - MEMBERSHIP
Section 1: Membership in this organization shall be open to individuals who own or are interested in Mustangs.
Section 2: Membership is accepted when (1) Membership Application is submitted; (2) Member purchases club t-shirt and window decal. When the aforementioned are accomplished, an individual is considered as an "Active/Voting" member.
Section 3: Members are expected to conduct themselves in a manner favorable to the organization and its purpose, especially when visibly expressing their membership.
Section 4: Any member may be suspended or removed from the organization at the discretion of the board of officers by a majority vote based on conduct that disrupts the good order of club activities.
ARTICLE IV - MEETINGS
Section 1: Monthly Meetings. The dates of the regular monthly meetings are scheduled for the 1st Saturday of each month. The determined time for the meetings is 7:00 P.M. Location for the monthly meetings shall be published to the members.
Section 2: Special Meetings. Special meetings may be called by the President when deemed necessary to conduct the business of this organization.
Section 3: Notice. Notice of change in meeting location or special meeting shall be posted on the website and sent by email to each member as soon as possible.
ARTICLE V - MONTHLY MEETING ORDER OF BUSINESS
1. Canvas of new members
2. Reports of Officers
3. Old and Unfinished Business
4. New Business
ARTICLE VI - OFFICERS
Section 1: The initial Officers of the club shall be as follows:
c. MCA Regional Director
d. Public Relation
e. Events Coordinator
The Club President is the chief executive officer of this Club and is responsible for presiding over all business meetings and at all meetings of the Executive Board. The President and Treasurer shall be the only club members who may sign/authorize checks and drafts from Muscle Stangs of Miami. The Club President shall have such powers as may be reasonably construed as belonging to the chief executive of any club. The Club President shall preside at all meetings. The President will abstain from the vote so that he or she could be the tie-breaking vote if it is needed.
The Vice President The vice president assists the president whenever required, and in case of the absence or disability of the president, is vested with the powers of the president.
The Club Secretary is responsible for Club records and correspondence. The Club Secretary has custody of the Club’s Charter, Bylaws and all other records and documents of Muscle Stangs of Miami; keeps an accurate record of the meetings and activities of this Club and of the Board of Directors. The Club Secretary provides notices of meetings as required by these Bylaws.
The Club Treasurer is responsible for Club financial policies, procedures, and controls. The Club Treasurer receives and disburses, with the approval of the Board of Directors, all Club funds; and keeps an accurate account of all transactions. The Club Treasurer will deposit and maintain all funds in a regular business bank. The Club Treasurer must be one of the two officers who shall sign checks or drafts of the organization. The Club Treasurer shall make financial reports to this Club and to the Board of Directors monthly, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the Club Treasurer’s term.
Mustang Club of America Regional Group National Director is the liaison between MCA and the regional group. This officer is also a member of the MCA National Board and may vote in person or by proxy at MCA Board of Directors meetings. It is the responsibility of this officer to communicate business of the national organization to the local chartered club. This officer is also responsible for providing a members list to Mustang Club of America (MCA) annually. This list must include the MCA number for all MSM members who belong to MCA.
No officer for reason of his office shall be entitled to receive any salary or compensation.
Section 2: Election of Officers. Election of new officers will occur as the last item of business at the March meeting of the club. Nominations are to be listed at the February. During the March meeting, the election of Officers shall be by a simple majority of the "Active" members of the club. Ballots shall be provided. ("Active Member" - Membership paid and a minimum of six month membership).
Section 3: Terms. Officers shall serve a term of 2 years and may be re-elected for consecutive terms. The year beginning March 1 and ending February 28.
Section 4: It is the responsibility of the Officers to conduct all the business of the organization in proper manner.
Section 5: Resignation, Termination. Resignation by an Officer must be in writing and received by the President.
Section 6: Should any Officer or Director fail to perform the duties of his/her office. He/She may be removed from office by a majority vote of the Board of Directors. Any Officer may be removed for cause by a three-fourth (3/4) majority vote of the Director's at the time in office at a regular or special meeting of the Board of Directors.
Section 7: Vacancies. When a vacancy of an Officer exists, nominations for new Officer may be received from the "Active" members in attendance at the following monthly meeting. These nominations will be sent out by email to all "Active" members and will be voted upon at the next monthly meeting. The vacancy will be filled only to the end of the vacated Officer’s term.
Section 8: All Officers must be members of Mustang Club of America.
ARTICLE VII - VOTING
Section 1: Rights. Members can vote by email, regular mail or be present at the meeting at which items are presented to the members for a vote.
Section 2: At all meetings, except for the election of officers, voting shall be by voice or a show of hands. For the election of Officers, voting shall be by ballot and counted by no less than two non candidate members.
Section 3: All major decisions that will have impact on items such as finances or event dates shall be presented during a monthly meeting.
Section 4: Each member is allowed a maximum of one vote. To be eligible to vote, an "Active" member must be in good standing.
ARTICLE VIII - FINANCES
Section 1: A majority of the profits from fund raisers, Annual Car Show, etc. will be provided to a designated charitable beneficiary. (By law, a non-profit organization must provide a minimum of 60% of the funds raised)
Section 2: Monies earned through the-50/50 Raffle will be used toward Club events (i.e., Holiday Party)
Section 3: No Officer shall for reason of his office be entitled to receive any salary or compensation.
Section 4: All collected funds are to be verified by an officer for deposit at the time of monies received whenever possible (i.e., club meetings and club sponsored events).
Section 5: Any purchase over $500.00 will be reported to the club during the next meeting.
Section 6: Records of finances will be maintained for auditing purposes.
Section 7: An original receipt is required for any reimbursements to club members.
ARTICLE IX - AMENDMENTS.
Proposed amendments will be posted on the website and by email to all "Active" members. These By-laws may be amended by a majority vote of the quorum of the "Active" members in attendance at the next scheduled meeting or "Special" meeting following notification of proposed amendment(s).